Operators Onboarding Guide A Guide to Meeting Rooms, Hot Desking, and Coworking Spaces

Published by: Admin User • Published on: 05-01-2026

Introduction

🚀 Operator Onboarding: Step-by-Step Guide

Once you have created an account as a Host / Operator, follow the steps below to complete your onboarding and start listing and managing your spaces efficiently.

👤 Step 1: Complete Your Profile (Watch demo video)

Fill in your operator profile with accurate business details, contact information, and branding. A complete profile builds trust and ensures your listings look professional.

📍 Step 2: Add Sites (Watch demo video)

Create your sites or locations by adding the address, availability, amenities, images, and other site-level details.

🪑 Step 3: Add On-Demand Spaces (Watch demo video)

Add bookable on-demand spaces, including:

🏢 Meeting Rooms
💺 Coworking Desks
🕘 Day Offices

Set availability, pricing, and capacity for each space.

🔐 Step 4: Add Private Offices (Watch Demo Video)

List your private offices with full details such as office size, pricing, contract terms, and availability.

👥 Step 5: Add Team Members (Watch Demo Video)

Invite team members and assign roles so they can help manage sites, bookings, and enquiries.

Settings >> My Teams

Invite Team Member
Select site or multiple sites, this team member manages
Here you have options to select from what Team Member is allowed to access, You can allow all features of dashboard or particular options depend on the job role.
Provide email addree
Finally click Invite

💳 Step 6: Add Payment Methods

Set up payment methods to securely receive bookings and manage transactions.

Settings >> Payment Methods >> Add New

Select Bank Account
Select a site this bank account is related to.
Add details (If Swift code or IBAN is not applicable - Add 0000)

Click Submit

📜 Step 7: Add Site Policies

Define your site policies, including cancellation terms, access rules, and usage guidelines.

📝 Step 8: Add Site Instructions

Provide clear guest instructions such as check-in details, access information, and on-site guidance.

🎟️ Step 9: Add Discount Codes

Create discount or promotional codes to attract new customers and increase bookings.

🔗 Step 10: Integrate with Nexudus

Connect your account with Nexudus to synchronise spaces, availability, and member data.

📅 Step 11: Integrate with Google Calendar

Integrate Google Calendar to keep bookings, availability, and schedules automatically in sync.

🔌 Step 12: API Documentation

Access the API documentation to integrate your sites and spaces with external systems, CRMs, or custom workflows.