Operators Onboarding Guide A Guide to Meeting Rooms, Hot Desking, and Coworking Spaces

Published by: Admin User • Published on: 05-01-2026

Introduction

🚀 Operator Onboarding: Step-by-Step Guide

Once you have created an account as a Host / Operator, follow the steps below to complete your onboarding and start listing and managing your spaces efficiently.

👤 Step 1: Complete Your Profile (Watch demo video)

Fill in your operator profile with accurate business details, contact information, and branding. A complete profile builds trust and ensures your listings look professional.

📍 Step 2: Add Sites

Create your sites or locations by adding the address, availability, amenities, images, and other site-level details.

🪑 Step 3: Add On-Demand Spaces (Watch demo video)

Add bookable on-demand spaces, including:

• 🏢 Meeting Rooms

• 💺 Coworking Desks

• 🕘 Day Offices

Set availability, pricing, and capacity for each space.

🔐 Step 4: Add Private Offices

List your private offices with full details such as office size, pricing, contract terms, and availability.

👥 Step 5: Add Team Members

Invite team members and assign roles so they can help manage sites, bookings, and enquiries.

💳 Step 6: Add Payment Methods

Set up payment methods to securely receive bookings and manage transactions.

📜 Step 7: Add Site Policies

Define your site policies, including cancellation terms, access rules, and usage guidelines.

📝 Step 8: Add Site Instructions

Provide clear guest instructions such as check-in details, access information, and on-site guidance.

🎟️ Step 9: Add Discount Codes

Create discount or promotional codes to attract new customers and increase bookings.

🔗 Step 10: Integrate with Nexudus

Connect your account with Nexudus to synchronise spaces, availability, and member data.

📅 Step 11: Integrate with Google Calendar

Integrate Google Calendar to keep bookings, availability, and schedules automatically in sync.

🔌 Step 12: API Documentation

Access the API documentation to integrate your sites and spaces with external systems, CRMs, or custom workflows.